Management of Annual Operating Budget Estimates (ABM)

• Plan and coordinate the preparation of proposed operating budget estimates according to programs and activities.

• Allocate and control operating budget provisions based on the respective programs and activities.

• Manage virement and additional budget requests.

Secretariat for Financial Management Meetings

• Serve as the secretariat for the Ministry- and Department-level Financial and Accounts Management Committee (JPKA) Meetings.

Reporting, Accounting Reports, and Audit Responses

• Prepare weekly and monthly operating expenditure reports, cash flow projections, outstanding bills, and revenue.

• Review and prepare responses to audit findings and recommendations.

Training

• Manage training programs related to financial management.

Special Approvals

• Manage applications for the rental of office space for the Ministry and its departments.

• Process special approval applications under Treasury Instructions AP58(a) and AP59.

• Coordinate and prepare papers for the Controlling Officer’s Approval for Official Overseas Travel.

• Process applications for the installation of air-conditioning units in the Ministry and its departments.

Management of Fixed Payments and Claims

• Process payment vouchers with government purchase orders via the eSPKB system.

• Process payment vouchers with government purchase orders via the ePerolehan system.

• Process payment vouchers for invoices/bills without local purchase orders.

• Process vouchers for government loan service charges via eSPKB.

• Handle vouchers for telegraphic transfers and bank drafts.

• Process claims for domestic and international travel.

• Process overtime allowance claims.

• Handle staff advance payment applications.

• Manage preparation of monthly salary change forms (SG 20).

• Prepare payment vouchers for acting allowances and various types of attire allowances.

• Prepare payment vouchers for allowances of Temporary Administrative Assistants and Driver Allowances.

• Manage preparation of adjustment payment vouchers for emoluments of officers transferring in/out of the Ministry.

• Handle the collection/refund of overpaid salaries or allowances.

• Review Bulk Payment Flimsies (BP 20 & 21).

• Perform reconciliations and prepare operating expenditure reconciliation statements.

Management of Vehicle and Computer Loans

• Process applications for vehicle loans and prepare supporting documents.

• Process applications for computer loans and prepare supporting documents.

Procurement Management

• Issue Local Purchase Orders for supplies via ePerolehan.

• Issue Local Purchase Orders for services via ePerolehan.

• Issue Local Purchase Orders via the eSPKB system.

Approval of Revenue Refunds

• Process refund claims for funds erroneously credited to Government Revenue.

Revenue Management

• Manage revenue collection and issuance of official receipts.

• Handle receipt of funds/cheques/money orders and issue receipts under the name of the Secretary General.

• Prepare collector’s statements.

• Perform reconciliation and prepare revenue reconciliation statements.

Write-off Management of Public Fund Losses / Uncollectible Revenue Arrears

• Manage the write-off process for losses of public funds and revenue arrears deemed uncollectible.

Warrant Management

• Process allocation warrants received from the Budget Division into the eSPKB system.

• Manage flight booking reservations and issue air travel warrants.

Delegation of Authority Management

• Process the delegation of financial management powers by the Controlling Officer.

Petty Cash Management

• Maintain the petty cash disbursement register.

• Manage petty cash fund operations.